It’s no secret that modern life places great value on productivity. We are constantly wondering how to be faster and more efficient — all while expending as minimal an effort as possible. While it’s true that cell phones can be a horrible distraction (if you’re not careful enough), they can also help boost that productivity. With so much technology out there, we thought, why not explore? Whether you’re working in a professional environment or simply trying to organize everyday tasks, these five apps can help you get things done on time, so than you stay on schedule — and sane.
Time is one of our most valuable assets, and Toggl agrees. This app helps keep track of your time so that every minute is well spent. It allows you to track how much time you’re spending on projects, as well as which tasks are taking up the majority of your day. And if your job requires it, you can also create timesheets in a matter of minutes.
This app has several key time-saving features, such as daily, weekly, and monthly reports. These graphs can show you where your time is being spent so that you can identify where there is room for improvement — and increased productivity. The best part? It syncs from device to device, which means you can use the mobile or desktop app wherever you go, whenever you need it most.
Access your to-do list in just a few seconds with Todoist, ranked by The Verge as “the world’s best to-do list app.” If you’re looking for an upgrade from the traditional pen and paper, this is a great option. Not only does it give you a secure place to keep track of all your tasks and lets AI software schedule your due dates, but it also integrates with several platforms, making it a must-have addition to any smartphone.
Perfect for people who like to keep things simple, this app helps you remember deadlines by providing you with the option to set one-time — and reoccurring — due dates. As you complete tasks, just swipe your finger to check things off and move on to your next outstanding item. Then, use the sections and subtasks to organize your goals and stay on track to reach them. Lastly, prioritize each action item by color to get a clear picture of everything you have on your plate.
Evernote is like a virtual notebook. You can jot down ideas, create checklists and reminders, clip articles from the internet, or drag in your own files. You can even use your phone camera to scan documents directly into the app! This allows you to turn sticky notes into virtual notes — as well as business cards into updated address-book info. Another great feature of the app allows you to personalize your notebook according to which system works best for you.
Get overwhelmed easily? Evernote understands. Locate any information you need — at any time — by searching tags, keywords, and image text. The possibilities are endless!
If you like to-do lists and folders, meet your new best friend: Trello. Wonderfully simple, this app offers digital cards that you can use and organize practically any way you like. These cards serve as dynamic folders that help keep everything in order so that you have a clear idea of what’s coming up next. Not only that, but you can also share these cards with other people, as well as attach files and documents. From there, set a deadline for yourself while simultaneously scheduling a reminder to get everything done on time.
Of course, no organization system is complete without some colorful labels. Change the color of each group of cards to improve your overall efficiency and create an easy-to-use system for every category of tasks. For everything from appointments and meetings to hangouts and everyday chores, Trello is the perfect app for anyone looking to boost their productivity.
If you like Trello but need something meatier to maintain your day-to-day organization, Airtable has got you covered. From customized layouts to premade templates, this app offers countless tools and features to help elevate your productivity to a whole new level. Defined as “a database creation powerhouse,” Airtable lets you collaborate with other people in real-time, making it the perfect addition to any office space. Even if you don’t plan on using the app for work, it’s flexible and dynamic enough to accommodate any new projects and tasks in your life — both personal and professional. Some examples of the types of information you can store and organize within the app include inventory lists, content calendars, medical history, and even your grocery list for the week! With Airtable, productivity is practically guaranteed.